RECORDING STUDIO INTAKE QUESTIONS
Reusable worksheet. Adapt to your studio's services and agreements.
This is an information-gathering worksheet, not an ownership transfer or contract.

1. PROJECT AND TIMING
Artist name:
Working project / song title:
Requested session date and duration:
Release goal and decision deadline:
Service requested (tracking / editing / production / mixing / mastering):

2. CONTACTS AND APPROVALS
Main booking contact and operational email:
Person responsible for payment:
Person authorized to approve overtime or scope changes:
Approved delivery recipients:
Do not supply passwords, private account credentials, or unnecessary identity documents.

3. PEOPLE
Expected writers, producers, performers, and other participants:
Remote collaborators and invitation emails where needed:
Existing composition agreement or proposed split status:
Who will confirm changes after production?

4. FILES ARRIVING
Audio / session files and versions:
Tempo and technical setup needed for the booking:
Lyrics / reference files:
What is still missing, and who will supply it?

5. OUTSIDE MATERIAL
Beat, sample, interpolation, loop, outside stem, generated audio, or voice model:
Source and full license / permission location:
Intended release, monetization, or sync use:
Restrictions or unknown permission questions:
Person responsible for follow-up and due date:

6. INCLUDED DELIVERY
Included outputs and file formats:
Rough reference versus approved release version:
Clean edit / instrumental / grouped stems / individual tracks / session archive:
Define each requested output rather than assuming these terms are interchangeable.
Included revisions:
Separate requests needing a quote:
Delivery date and method:

7. STORAGE AND COMMUNICATION
Agreed retention and retrieval terms:
Access restrictions for audio, agreements, and contact information:
Operational communication preference:
Any optional marketing consent should be separate from booking communication.

8. OPEN ACTIONS
Action:
Responsible person:
Due date:
Evidence / confirmation needed:

AT CLOSEOUT
Compare this intake with actual contributors, new requests, outside material,
agreed rights, signature status, credits, and pending delivery work.
Keep the original scope and any approved changes identifiable.